How it works
Paperwork done at the till.
PeaceBooks is bookkeeping for people who'd rather be working. You snap, say or forward what happened. PeaceBooks keeps proper records underneath, so your accountant gets clean numbers at year-end.
- Getting started
- Every day
- Money coming in
- Your bank
- More than one business
- Farms
- Payroll and tax
- Made for Canada
- Simple and advanced
- Your accountant
Getting started takes a few minutes
Sign up with your email
Type your email and we send a 6-digit code. No password to remember, and no card needed while PeaceBooks is in testing.
Tell PeaceBooks about your work
Your province, whether you're self-employed or a corporation, and the businesses or properties you run. PeaceBooks sets up the right categories and the right taxes for you.
Snap your first receipt
PeaceBooks starts empty and fills up as you go. Add PeaceBooks to your phone's home screen so it opens like any other app.
Every day: snap it, say it, or forward it
Snap a receipt
Take a picture at the till. PeaceBooks reads the store, date, total and tax, and guesses what it was for. Bought in the States? It spots US dollars and records it in Canadian dollars at the Bank of Canada rate.
Say what happened
Tap the big button and talk: "Paid Mike 400 for drywall" or "Got 1,200 cash from the Millers." PeaceBooks turns it into the right entry.
Forward the email
Online bills and invoices go to your own PeaceBooks receipts address. Forward them there, or have them sent there directly, and they show up ready to check.
Check it, then you're done
PeaceBooks asks "Does this look right?" Nothing is saved until you say it looks right. If something's off, fix it in a tap, or throw it away.
No signal? Receipts wait on your phone and upload on their own when you're back in service.
Money coming in
Record cash, cheques and e-transfers as income. Send invoices by email straight from PeaceBooks; your customer gets a link to see and save it. PeaceBooks keeps track of which customers still owe you, and how long they've owed it.
In advanced mode you can also make estimates, turn them into invoices when the customer says yes, and set up invoices that repeat every month.
Your bank
Add your monthly bank and card statements for each account. PeaceBooks matches each line to the receipts and money you've already recorded, and only asks you about the ones it can't place. When the statement is done, PeaceBooks and your bank agree.
Coming soon: bringing in bank transactions automatically, so there's nothing to upload.
More than one business? Know which one is making money.
A renovation crew, a rental, a house you're flipping. Pick the business when you save a receipt, and that's it. See income, expenses and profit for any one of them, or all together, right on your phone. Ask a plain question like "How did the rental do this year?" and get a plain answer.
Things that are partly personal, like your truck or phone, can be split by a percentage you set. If you drive for work, keep a simple mileage log as you go.
Farms
Add a farm next to your other businesses, and PeaceBooks sets it up for farm work. It gets its own income, expenses and profit, like any business.
Farm categories, ready to pick
Feed, seed, fertilizer, vet and medicine, and custom work are right there when you save a receipt, along with grain sales and levies.
The right tax on farm inputs
Feed, seed and fertilizer usually have no GST/HST, and no PST for farmers. PeaceBooks sets them up that way, and you can change any receipt.
Load slips from the elevator
Snap the slip at the scale. PeaceBooks reads the elevator, crop, weight, ticket number and price, and keeps a list of loads not paid yet, with what each elevator still owes you.
When the elevator pays
Tick the loads that were paid. PeaceBooks records the grain sale and the levies and checkoffs taken off, so it matches your bank. When a deposit on your statement matches the loads, PeaceBooks marks them paid for you.
Load slips are only for farms that sell grain to elevators. Dairy, livestock and other farms just leave them off.
Payroll and tax, in plain words
Pay your people
Type the full pay before tax. PeaceBooks works out what goes to them and what goes to the government, using the CRA's own payroll formulas, and makes the T4 figures at year-end.
GST, HST and PST
PeaceBooks uses the right tax for your province and keeps track as you go. At filing time, it shows you the number to type on each line of your return.
Made for Canada, not adapted for it
Most bookkeeping apps are built for the United States and changed for Canada later. PeaceBooks starts here.
- Your province's sales tax. GST, HST, or GST + PST, with the right rates and the right words for where you work.
- CRA payroll. What to hold back from each pay, worked out with the CRA's own formulas, and T4 figures at year-end.
- Canadian dollars first. US receipts are turned into Canadian dollars at the Bank of Canada rate for that day.
- Canadian words. Cheques, e-transfers and labour, spelled the way you say them.
Simple on top. Full accounting underneath.
Every receipt you snap becomes proper double-entry bookkeeping. Simple mode shows it in plain words: the deepest accounting terms you'll see are words like “Income,” “Expense,” “Profit” and “Payroll.” Switch to advanced mode any time to see the real accounting: chart of accounts, journal entries, bills, balance sheet and more. It's the same records, with nothing to enter twice.
Your accountant, and the people who help you
Let your accountant in with their email, so they can see everything and fix things right in PeaceBooks. You can also let in a helper who adds receipts and invoices, or someone who can only look.
At year-end, PeaceBooks makes one file with everything your accountant needs: a summary and spreadsheet they can file from, a file for an accountant who uses QuickBooks, or one for TurboTax if you file your own.
Built around your life
- Work hours only. Reminders come during the hours you set, never in the evening, and you can give PeaceBooks Sundays off.
- You stay in charge. The app suggests; you decide what gets saved.
- One simple price. Simple mode, advanced mode, payroll and invoices are all included.
Try it on your next receipt
PeaceBooks is free while we test it. Sign up with your email and snap something from your wallet.