Privacy policy
Your records are yours. We collect what PeaceBooks needs to keep them, we don't sell anything about you, and you can ask us to delete it all.
This policy covers the PeaceBooks website (peacebooks.app) and the PeaceBooks app (my.peacebooks.app). "PeaceBooks", "we" and "us" mean the people who build and run PeaceBooks in Canada. We follow Canada's privacy law for businesses (PIPEDA).
What we collect
| What | Why |
|---|---|
| Your email address | To sign you in (we email you a code) and to contact you about your account. |
| Your mobile number | So we can reach you about your account and, if you ask, call you back about feedback. |
| Your province | To use the right GST, HST or PST. We first guess it from where you sign up, and you can change it. |
| Your records: businesses, income and expenses, invoices, customers, vendors, bank statements, payroll | This is the service: keeping your records and making reports for you and your accountant. |
| Photos and files you add: receipts, statements, invoices, emails you forward to your receipts address | To read the amounts for you and keep a copy with each record. |
| What you say to the app | Your voice is turned into text so the app can fill in the record. We keep the text, not the recording. |
| Feedback you send, with a screenshot if you choose (numbers are blurred on your device first) | To fix problems and improve PeaceBooks. |
| Basic technical information: your internet address, browser and when you signed in | To keep your account secure and stop abuse. |
We don't keep Social Insurance Numbers. If you make a T4 file, the SINs and home addresses you type are used for that file only.
We don't use advertising, we don't sell or rent your information, and we don't use your records to train anyone's AI.
Who helps us run PeaceBooks
We use a few trusted companies to run the service. They only get what they need to do their part, and they're bound to protect it.
- Cloudflare hosts the website and app, stores your records and files, receives emails sent to your receipts address, and turns spoken entries into text.
- Anthropic reads receipts, statements and spoken entries so the app can suggest the amounts. Under Anthropic's commercial terms, what we send isn't used to train their models.
- Resend sends emails for us, like sign-in codes and invoices you send to your customers.
- Google Fonts supplies the typeface on our website. Your browser asks Google for the font file, so Google sees your internet address.
The Bank of Canada supplies exchange rates. We ask them for a rate, not about you.
These companies may store or process information outside Canada, including in the United States, where it may be accessible under the laws of that country.
Who else sees your records
Only people you let in, like your accountant or a family member. A small number of people at PeaceBooks can see account details to give you support, fix problems or delete an account when asked. We'll share information if the law requires it, and we'll tell you if we're allowed to.
How long we keep it
We keep your records and files for as long as you have an account, so you have them at tax time and for the years CRA asks you to keep records. When you ask us to delete your account, we delete your records, files and sign-ins. Copies in our backups disappear on their own within about 30 days.
Keeping your records for CRA is still your responsibility: export them before you close your account.
Keeping it safe
Everything travels encrypted. You sign in with a code sent to your email, so there's no password to steal. We store only scrambled versions of sign-in codes and sessions. No system is perfect; if something ever goes wrong that puts your information at risk, we'll tell you and the Privacy Commissioner as the law requires.
Your choices
- See or fix your information: most of it is right in the app. Ask us for anything else.
- Take it with you: export your records from the app at any time.
- Delete your account: ask us and we'll delete it.
- Emails from us: we only email you about your account (sign-in codes, invoices you send). There's no newsletter.
PeaceBooks is for people running a business, not for children.
Questions and requests
Use Help and feedback in the app, or write to us on our Contact us page. If you're not happy with our answer, you can contact the Office of the Privacy Commissioner of Canada.
Changes
If we change this policy in a way that matters, we'll tell you in the app or by email before it takes effect. The date at the top shows the last change.
See also our cookie policy and terms.